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Bookkeeping in the Medical Office: How to Help Profitability

bookkeeping for medical practices

Healthcare providers can benefit significantly from automating and delegating significant portions of their accounting. As a result, the accrual basis is much better at matching revenues with expenses and accurately representing your business’s financial situation. However, it makes cash flow monitoring harder, so remember to track that separately.

bookkeeping for medical practices

Using technology to bookkeep for medical practices can give a great advantage. With the right software, medical practices can automate many tedious tasks and free up time and resources to focus on other projects. Although this method of bookkeeping for medical practices accounting is a common bookkeeping practice for private practices, it’s not always the preferred method. It’s about placing a health care facility in the best position possible to provide high-quality, difference-making patient care.

Chart of Accounts and Bookkeeping for Healthcare Industry

This component can make health care accounting a uniquely satisfying branch of accounting to explore. As a healthcare provider, you probably want to focus on serving your patients and spend as little time as possible worrying about the financial health of your business. An efficient accounting system is essential for doing so without harming your practice. For example, medical coders make mistakes, patients fail to pay their bills, and insurance companies reject claims.

bookkeeping for medical practices

Once you send your professional invoices, your clients have a few ways to conveniently pay their bills. If you have recurring customers, they are welcome to create an account and keep a credit card on file. If they choose this option, the card will be charged within moments of receiving the invoice. Cloud storage offers higher levels of security than on-site digital storage, reducing the risk of data breaches or accidental deletion of important information. Typically, cloud storage is also more cost-effective and allows for scalability as your practice’s needs grow or change over time. As a physician or other medical worker, your primary focus is likely to be on patient care — not the tedious details afterward.

Cloud-Based Accounting Software

In some states, funds from such uncollected checks must be turned over to the state government because of unclaimed property laws. To avoid these problems, make sure that you employ the talent of an experienced bookkeeper. Hiring a full-time bookkeeper might not make economical sense for your clinic. By looking at each location’s performance individually, you can compare how each is doing from a profitability standpoint and can identify areas that need improvement. Software like QuickBooks Online and Xero are excellent options, especially for smaller-sized practices.

bookkeeping for medical practices

As a result, it’s more important than usual that you set up systems to keep everything organized and running smoothly as soon as possible. Businesses generally have to choose between the cash and accrual accounting methods. Neither is inherently superior, but the accrual basis is generally better suited to medical practices. We make sure you never breach payment terms with your clients by preparing a daily, biweekly or weekly report for accounts payable and sending the same to you on time. Our outsourced accounting service covers the scanning of invoices to ensure payment terms and other processes that adhere to your company policy.

Do you really want to spend your time doing the books?

For doctors and other medical workers, specialized bookkeeping systems like QuickBooks and Xero are effective allies. They provide effective solutions for handling finances, payroll services, and tax compliance. These technologies are extremely useful since they can be integrated with practice management software and have their chart of accounts customized to suit the needs of the healthcare industry.

However, bookkeeping in the medical office isn’t something you want to overlook. In addition to these aspects of GAAP that health care accountants follow, there are numerous healthcare-specific concepts that apply as well. Health care providers are major users of IT infrastructure, capital equipment, and commercial buildings, all of which depreciate over time. As with depreciation accounting in other sectors, this process involves calculating the cost of the asset in question as well as its useful life. Providing medical services to your patients is more than enough work to occupy all of your working hours. It’s also the aspect of your business where your time generates the highest return, not to mention the one you probably enjoy the most.

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